The Act requires that the club secretary maintain on the premises a register showing the name and address of each member of the club, including particulars of the last payment of membership subscription of that member.
A second register is required, in which must be recorded the name and address of each guest of a member to the club. In the case of clubs (not restricted to clubs), this register should also contain the name and current place of residence of each visitor, or in the case of a member of a club with formal reciprocal rights, the name of the reciprocal club. A person only qualifies as a 'visitor' to the club if that person resides in excess of 15 kilometres from the club or interstate.
Where a function that is anot a club activity, such as a wedding, is held on the club premises, people attending the function need not to be recorded in the visitors' register provided that they remain within the confines of the function area. For such visitors to make use of other club faciltiies or where the function is a club activity such as a dinner dance, they must then be recorded in the register and must qualify as visitors under the Act.